Employment at MSM

Job Opening:

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Administrative Assistant for Precollege

Position Description

Title: Administrative Assistant
Department: Precollege
Reports To: Director of the Precollege
Supervises: N/A
Internal Contacts: MSM Staff, Precollege Faculty
External Contacts: Precollege Students & Parents and Applicants
Start Date: When filled
Employment Status: Full-time non-exempt


  • Support to full-time staff in the planning and implementation of all Precollege Division activities
  • Assist in the scheduling and logistics of Precollege Division activities for 475 students and 140 faculty, including student lessons, classes, performances, competitions, auditions, and juries
  • General office support (phones, filing, email, faxing, photocopying, etc.)
  • Maintain student attendance
  • Oversee practice room assignments and reporting
  • Maintain competition/festival database
  • Maintain physical and virtual Precollege bulletin boards
  • Update the Student & Faculty portal as well as the MSM Precollege website
  • Write internal and external correspondence for department as assigned
  • Process student applications and other documents
  • Prepare annual forms, including applications, certificates, calendars, and PR materials.
  • Create and process IDs for all faculty, students, and parents

Job Requirements

  • 2-4 years administrative support experience
  • Bachelor’s degree preferred, musical background preferred
  • Computer literacy required, including skills in Microsoft Word, Excel, and Adobe
  • Highly organized and detail-oriented individual
  • Strong multi-tasking skills and ability to work well under pressure
  • Excellent writing and communication skills required
  • Professional customer service skills mandatory; must work well with students, parents, and faculty
  • Must have an interest in working in an educational environment
  • Must be available to work Tuesdays through Saturdays

Contact Information

Send letter of application and résumé including three references to:

Office of the Precollege

Subject Line: Precollege – Administrative Assistant


Equal employment and equal educational opportunity have been and will continue to be fundamental principles at Manhattan School of Music, where employment and enrollment are based upon personal capabilities and qualifications without discrimination or harassment because of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. Manhattan School of Music does not permit retaliation against individuals who oppose a discriminatory practice or participate in an investigation.