Employment at MSM

Job Opening:

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Human Relations and Finance Coordinator


Position Description

Title: Human Relations and Finance Coordinator
Department: Administration and Human Relations and
Business and Finance Office
Reports To: Associate Director of Human Relations and
Senior Vice President and Chief Financial Officer
Internal Contacts: All Faculty and Staff
External Contacts: Vendors, Insurance Brokers, Auditors
Employment Status: Full-Time, Non-Exempt
Start Date: As soon as possible

Domains

The Human Relations and Finance Coordinator performs a wide variety of clerical, technical, administrative, and day-to-day office duties in support of the Office of Administration & Human Relations and the Business and Finance Office. This position requires data entry and spreadsheet maintenance skills, with a high degree of organization and attention to detail.

Human Relations (50%):

Recruitment

  • Participates in recruitment efforts, including posting position descriptions on recruitment sites and a professional diversity network.
  • Processes and manages background checks for prospective employees.
  • Oversees the completion of applicant paperwork, and submits documentation to online vendors.
  • Reconciles invoices for recruitment ads.

On-Boarding

  • Prepares New Hire Kits as part of the Orientation program for staff and faculty.
  • Meets with new part-time employees to discuss MSM policies and retirement plan information.
  • Enrolls employees online for the School’s benefits plans; completes benefits information in ADP payroll system and the HR database.
  • Administers and monitors progress for all online trainings, including annual sexual harassment trainings.

Record Maintenance

  • Creates and maintains personnel records and employee files. Tasks include collecting, copying, scanning, and filing documents.
  • Maintains accurate employee information by entering and updating employment and status-change data in the HR benefits database, ADP payroll system, staff census, MSM website, employee Intranet, employee directory, and staff email list.
  • Coordinates HR termination process; terminates employees participating in benefits plans, administers COBRA, and completes information in the database.

Administrative Duties

  • Reconciles departmental bills and records.
  • Researches, compiles data, and completes forms for unemployment claims, worker’s compensation reports, and employment verification.
  • Assists the department with retirement plan audits.
  • Coordinates HR department activities, including scheduling of webinars and meetings, updating calendars, overseeing employees attendance through emails, and preparation of documents and materials.
  • Performs projects and other duties as assigned.

Business Office (50%):

  • Assists with Board of Trustee, Finance & Facilities, and Audit Committee meeting material preparation, scheduling, and preparation of related meeting minutes.
  • Creates and maintains financial analyses using Jenzabar and Raiser’s Edge.
  • Supports the CFO during the budget planning process.
  • Assists with the development, implementation, and monitoring of an enterprise risk assessment, as directed by the Audit Committee of the Board of Trustees.
  • Assists with the coordination of large and small capital projects, such as classroom and teaching studio renovations. Includes preparing project plans, monitoring project status, budget, taking photos of progress, etc.
  • Updates the Emergency Management Plan, and prepares agenda and notes for meetings.
  • Reviews campus safety initiatives, schedules emergency preparedness trainings, and revises Security Post Orders.
  • Serves as backup to Accounts Payable.
  • Performs other duties as assigned.

Job Requirements

  • Bachelor’s degree.
  • Administrative assistant experience with demonstrated ability to orchestrate and complete projects while meeting deadlines.
  • High degree of organization with significant attention to detail.
  • Ability to work on multiple projects, prioritize tasks, and communicate stage of completion.
  • Good customer service skills, with the ability to take direction and work collaboratively.
  • Excellent writing and communication skills.
  • Computer literacy required with knowledge of MS Word, Excel, and Powerpoint; familiarity with MS Access a plus.
  • Professional and ethical work behavior with ability to maintain the highest level of confidentiality.
  • Interest in Human Resources and Business Office activities and working in an educational environment.

Contact Information

Send letter of application and résumé including three references to:

ckaplan@msmnyc.edu
No phone calls, please.

Equal employment and equal educational opportunity have been and will continue to be fundamental principles at Manhattan School of Music, where employment and enrollment are based upon personal capabilities and qualifications without discrimination or harassment because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. Manhattan School of Music does not permit retaliation against individuals who oppose a discriminatory practice or participate in an investigation.