Employment at MSM

Job Opening:

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Production Coordinator

Position Description

Title: Production Coordinator

Department: Production Department

Reports To:  Associate Director of Production

Internal Contacts:  Faculty, Staff, Students, Over-hire workers, Guest Artists, Designers

External Contacts: Vendors, Parents, Patrons

Employment Status: Full-time; Non-Exempt; Union

The Production Coordinator will pursue the Department’s main mission: To provide a safe and professional performance environment to all members of the MSM community, including Students, Faculty, Staff, and Patrons, while supporting the goals of the School and maintaining and preserving the physical integrity of the performance venues.


  • Coordinates the production planning and execution of upcoming events in assigned venues, as determined by the crew schedule, using the EMS Scheduling software and the INDECS (Inter-Departmental Event Coordination Sheets).
    • Reaches out to event organizers to gather information.
    • Creates drawings, run sheets, and other documentation as needed.
    • Liaises with the Associate Director of Production to request additional crew as needed.
    • Provides documentation to event crew as appropriate.
    • Completes Event Reports and archives event information in the school network files.
  • Assists the Associate Director of Production in scheduling necessary production, tech, or maintenance time.
  • Supervises and trains students and over-hire crew on MSM policy and practices.
  • Maintains the physical space, including cleaning, repairing, performing special maintenance, and keeping inventory of equipment.
  • Suggests improvements for venue (e.g., storage or future purchases).
  • Performs special projects as determined by the Associate Director of Production.

Job Details

  • This work is performed under a collective bargaining agreement with IATSE Local 1.
  • This position is full-time, year-round, with benefits through IATSE Local 1.

Production Coordinator does not have a set schedule, and may be required to work evenings, weekends, and daytime office hours as needed

Job Requirements

  • BFA or BA in Theater or other arts discipline is preferred, or similar professional experience.
  • Experience as a stagehand and/or crew head, with 2+ years experience as a Stage Manager, Production Manager, or Technical Director preferred.
  • Professional demeanor, superior communication skills, comfort in high-pressure situations, adaptable, solution-oriented, and skilled in collaboration.
  • Familiarity with ETC lighting consoles, basic A/V systems, and traditional orchestral and contemporary musical equipment.
  • Working knowledge of Microsoft Word, Excel, Outlook, Access; knowledge of EMS Software and Vectorworks CAD Software preferred.
  • Must be certified as a NYC Fire Guard, CPR, and First Aid; training available for the suitable candidate.

Contact Information

Send letter of application and résumé including three references and wage requirements with subject line “Production Coordinator Position” to:


No phone calls, please.

Equal employment and equal educational opportunity have been and will continue to be fundamental principles at Manhattan School of Music, where employment and enrollment are based upon personal capabilities and qualifications without discrimination or harassment because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. Manhattan School of Music does not permit retaliation against individuals who oppose a discriminatory practice or participate in an investigation.