Employment at MSM

Position Description

Title: Theatrical Productions Coordinator
Department: Production
Reports To: Assistant Dean for Theatrical Production
Supervises: Student employees, over-hire Stage Managers
Internal Contacts: Students, Faculty, Staff
External Contacts:  Directors, designers, artist managers, vendors, additional independent contractors, venue managers, peer institution and industry colleagues
Start Date:  ASAP through June 1, 2024
Salary Range: $25/hour to $35/hour
Employment Status: Temporary, Non-exempt

Position Summary

Working closely with the Assistant Dean for Theatrical Production (ADTP), the Theatrical Productions Coordinator will collaborate on producing theatrical productions at the highest artistic standards possible, assisting with all academic and administrative functions that pertain to the mounting of theatrical productions produced in both the Opera Theatre and Musical Theatre Departments.

Domains

• Liaise with various departments within the School, including but not limited to Facilities, Scheduling, the Orto Center, and academic administration, to ensure that operational support is directed to achieve each production’s academic learning goals, including scheduling and appropriate outfitting of rehearsal spaces, LMS management, tracking of student tech assignments, providing information to support grading, and providing access and communication tools to stage management.
• Assist with hiring, training, and managing all stage managers and student workers assigned to theatrical productions, fostering a culture of excellence, collaboration, and continuous improvement.
• Generate, distribute, and maintain database rehearsal locations for all theatrical productions.
• Collaborate with ADTP to ensure timely and accurate payroll processes.
• Act as Project Manager for non-theatrical projects, including but not limited to: Disney partnership, Verdi Square engagements, MSM’s Annual Gala, Commencement activities.
• Assist in the coordination of all auditions, callbacks, and other related events.
• Supervise the creation of theatrical production programs, in collaboration with the Dean of Vocal Arts, the Dean of Musical Theatre, and the Media and Communications Department.
• Track student attendance and assist in providing information to support grading.
• Create and distribute Provost releases for all theatrical productions; act as scheduling liaison between students and faculty.
• Provide support and assistance before and during rehearsals and performances as needed, including room set up, managing attendance, and resolving scheduling conflicts.
• Assist in the creation and editing of guest artist agreements.
• Assist with video capture and distribution for select productions.
• Assist with production material (score, libretto, translations, and transcriptions) collecting, printing, and distribution.
• Attend production meetings and technical and dress rehearsals as required.

Job Requirements

• Bachelor’s degree in arts administration, theater management, or a related field (Master’s degree preferred).
• 3-5 years of experience in arts administration, stage management or opera/musical theatre production, preferably within an educational institution.
• Strong working knowledge of theatrical production and rehearsal processes.
• Familiarity with and sensitivity to the performing arts and artist training environments.
• Demonstrated leadership skills with the ability to motivate and inspire a diverse team.
• Proven ability to manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities.
• Excellent organizational, communication, and interpersonal skills, with a keen attention to detail and the ability to proofread and edit.
• Excellent computer skills and aptitude, including Microsoft Office Suite and database management.
• Basic accounting skills.
• Flexibility to work evenings and weekends as required by production schedules.

Work Schedule

• This temporary position will follow a work schedule of 25 hours per week, starting as soon as possible until February 2024.
• In February 2024, the hours will shift to 35 hours per week until June 1, 2024.

Contact Information

Email your letter of application and résumé including three references to:

Christina Teichroew
Assistant Dean for Theatrical Production

cteichroew@msmnyc.edu

No phone calls, please.

Equal employment and equal educational opportunity have been and will continue to be fundamental principles at Manhattan School of Music, where employment and enrollment are based upon personal capabilities and qualifications without discrimination or harassment because of race, color, religion, sex, sexual orientation, gender identity or expression, the status of being transgender, age, national origin, marital status, citizenship or veteran status, disability, or any other characteristic protected by law. Manhattan School of Music does not permit retaliation against individuals who oppose a discriminatory practice or participate in an investigation.