Disability Services: Faculty/Staff Resources

MS Office Accessibility - Word and PowerPoint

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Microsoft Accessibility Video Trainings

Techniques for Word and PowerPoint

  • Add alternate text (alt text) to images and objects, this includes SmartArt graphics
  • Hyperlink text should be easy to understand
    • Edit the hyperlink so that it contains a title for the link along with the link’s location.
    • Consider including the link for those who are viewing a printed version of the document
  • Follow the textbook example when including charts/graphs: describe the concept/reason for the image along with displaying the image
  • View more about Microsoft’s Office Accessibility Checker
  • Get accessible templates for Office


Microsoft PowerPoint is used by many individuals to highlight key points during a class lecture or a presentation. Since slides are often posted on a website or linked from other documents to be used as handouts, it is essential to make PowerPoint slides accessible.

Quick tips:

  • Use of the PowerPoint slide layout templates is the most significant thing you can do to ensure your content is accessible
    • Don’t use Text boxes: Presentation designers often use “Insert Text box” to create a unique slide layout.  This process makes the content contained in the text box inaccessible to many users.
  • Title all slides with a unique name
  • If a specific slide layout is desired, use the Slide Master Tool to edit slide layout.
  • Videos: Open caption any videos you insert into your slides
  • Handouts:  Think about extracting the text and creating an outline of your presentation rather than printing the slides (it saves paper!)

 Additional Resources

**These resources were adopted from The University of Arizona

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